Service Tipp: Organizing a Trade-fair Shuttle
When organizing a trade show shuttle, even minor planning errors can lead to transportation problems, late arrivals, long waiting times, and other stressful situations.
You can prevent this either by using Interline Düsseldorf’s professional travel management services and seeking in-depth advice, or by taking great care yourself to avoid some common mistakes from the start.
Here are our 3 tips:
1. Estimate the number of passengers as accurately as possible
The first question is always: How many people need to be transported? It’s not always clear in advance exactly who will ultimately be attending the trade show. However, planning as precisely as possible is particularly important here, since otherwise you won’t be able to determine either the vehicle size or the number of shuttles. This can result in half-empty buses or passengers being left behind. Our travel management team will be happy to advise you on the available vehicle configurations and the most cost-effective combination of minivans and buses of various sizes, tailored precisely to your group size.
2. Determining Routes and Pickup Locations
The next step is to determine the most convenient route for you and to plan whether there should be one or more pickup or drop-off locations. The latter may be the case, for example, if people are staying at different hotels or if not everyone needs to arrive at the destination at the same time or needs to return at different times.
3. Realistic Time Planning
Many problems arise simply from an unrealistic estimate of the transfer time, which must also take traffic conditions into account. For a route of just a few kilometers, road construction and heavy traffic can easily double the usual travel time. Therefore, be sure to check for any road construction and typical traffic congestion at the time of travel, and plan for a time buffer..
You have got questions? Our Travelmanagement will happy to advise you. Phone: 0211-210 205.