In many companies, the annual Christmas party takes place in December as a festive end to the year. In our tips, you can find out everything you need to consider when planning a successful Christmas party. You also learn more about the important role the organization of the travel aggangements plays. In preparation for the Christmas party, it is important to answer 7 questions:
1. When should the party take place?
A particularly popular date for the Christmas party is the day before the start of the Christmas vacations. If the company event takes place outside of the company grounds, suitable venues are usually booked up early. Free locations are generally hard to come by in December. The situation is different if the party is to be held on the company's own premises. In this case, you need much less lead time for planning.
2. Who should attend?
The second question is who should be invited to the party. This can either be just the employees or the employees with their families or a companion, but possibly also important clients and business partners. Once the decision has been made, it's time to take care of the guest list and send out the invitations.
3. How much should the party cost?
The key question is, of course, the budget. Ultimately, everything depends on this - from the number of guests to be invited to the location and the Christmas menu.
4. Where should it take place?
If you have a suitable venue available in your company, the party can also take place there. You then only need to take care of the catering, decorations and the program. External venues, on the other hand, need to be booked well in advance. The classic choice is of course a good restaurant, but more unusual event locations can also be considered.
5. How do you get there?
It is important that the location of the event is easily accessible. If it is further away, the question often arises as to where to stay overnight, or at least how to get there comfortably. One option for this is the Interline Shuttle Service. Whether it is operated with individual limousines or with shuttle buses depends on the number of your guests.
Christmas parties often run late and alcoholic drinks are usually consumed. As the host, you can organize a shuttle service. Thus all participants get to the venue comfortably, dry and without shivering and freezing. On request, we can also pick everyone up from their hotels and bring them back safely at the end of the event. If the party is being held at a more remote location, guests can already get into the party mood on the shared bus ride to the Christmas festivity.
6. What is on the program?
There is also the question of the supporting program. Should it just be a Christmas dinner or is an entertainment program also planned? For example, would you like to attend a performance or a themed event together, should artists perform at the party, are speeches planned, should there be live music? Perhaps presents will also be distributed, there will be a tombola or Secret Santa gifts. The possibilities are endless.
7. What will be served?
The festive meal naturally plays a major role at every Christmas party. The invitation should already ask whether vegans, allergy sufferers etc. need to be taken into account when choosing the food, whether the dishes should be halal or similar. Unforeseen changes in quantity should also be taken into account. If you decide on a menu served at the table, a starter, main course and dessert should be planned. The alternative is a Christmas buffet, where each guest can put together dishes to suit their taste.
You have thought of everything when planning your Christmas party and would now like to surprise your guests with a comfortable shuttle service? Our customer service team will be happy to advise you on the organization of your trips. Just give us a call!